We have an immediate opening in an established non-profit organization for an experienced Administrative Support person with excellent writing and verbal communication skills, and experience with overall administrative office functions, desiring to work with a staff community dedicated to the values of compassion, service, and interdependence.
The job entails working in a team environment supporting daily operations in our home office located in Albuquerque, New Mexico, USA. Position provides administrative support to the Educational Services Team and the Administrative Director. If you are a dynamic, creative, organized person who loves the challenge of working with people, tracking and prioritizing tasks, staying focused and productive, this may be the job for you.
Administrative Support:
- Collect, coordinate materials for articles and edit Annual Report
- Note taker for teleconference meetings
Database Liaison:
Act as staff liaison with the IT Coordinator to assure that the database needs of the office staff, CNVC Projects manages, and the Education Services Team are met.
This includes:
- Work with the current staff and team members to understand the current systems
- Work with the IT Coordinator to understand current plans and goals to consolidate and unify CNVC database functions.
- Represent these teams by collecting and providing requests for functions and features, collect and provide feedback and input during the design and implementation of solutions.
- Assist in testing functionality developed for the above teams.
Educational Services Team Support:
- Providing support to CNVC Certified Trainers, community and general public
- Providing documents for final steps for certification
- Adding and revising CNVC Certified Trainers’ profile status on CNVC web site and CNVC Trainers Distribution Group
- Receiving and reviewing final documents for certification
- Creating announcements for new CNVC Certified Trainers
- Providing miscellaneous support to Certification Coordinator and Administrative Director
- Supporting trainer renewal/re-certification by reading trainer reports, track trainers’ status’ for Admin Team, help trainers post reports on web site, etc.
- Note taker for Educational Services Team meetings
- Sending reminders about upcoming Educational Services team meetings
- Maintaining trainer database (access program)
- Serving as public contact person for trainer certification support
Projects:
- Working as liaison on approved projects with Administrative Director
- Receive requests for fund disbursements
- Receives and co-monitors reporting from project coordinators
- Maintain log of project information changes
- Maintain log of disbursement/reporting around various CNVC projects
- Coordinate with web master on CNVC projects inclusion on web site
- additions, revisions, and removal.
Human Resources, (substitute backup to Administrative Director):
- Working conjointly with Administrative Director (AD) to create office policies
- Creating and maintaining office procedures manual (in consultation with relevant department heads and AD)
- Coordinating staff health and dental insurance coverage, including international medical and dental coverage
- Reviewing employee payroll and expense reports
- Actively involved in weekly staff meetings; facilitates as needed.
- Keeping employee file information up to date
Maintenance of office:
- Sending out notices when CNVC will be closed for holidays, other special occasions, or emergencies
- Ordering, maintaining office supplies
- Receiving, opening, dating and distributing incoming postal mail.
- Managing Petty Cash
- Changing Server Back Up Tape
- Serving as main contact and monitor of office cleaning service and general office/ building maintenance.
Job Skills:
- Excellent written and verbal communication skills
- Time and project management productivity expertise
- Team building and cooperation
- Internet knowledge
- Microsoft office: Access, Excel, Word, PowerPoint and Publisher
- Quickbooks
- Sharepoint, Hivemind or similar software
Qualifications/Performance Requirements; Knowledge, Skills and Abilities
- Office equipment: Operating skills in use of general office equipment such as facsimile, multi line telephone systems, copier, etc. is required.
- Computer skills: Must have working knowledge of general office operating software, i.e. word processing, database, and spreadsheet applications as well as e-mail and the Internet. Office currently using: Microsoft office: Word, Excel, Access and Quick Books
- Interpersonal skills: Ability to respond to walk-in and telephone contacts and demonstrate excellent interpersonal skills to respond to a wide variety of people in a friendly, professional, and confidential manner.
- Organization: Ability to organize work, problem solve, have multiple priorities and meet deadlines.
- Attention to detail: Ability to attend to detail and complete work assignments in an accurate manner.
- Productivity: Ability to work at a high rate of productivity and complete work in an accurate, timely and cooperative manner.
Education, Experience and Credentials:
- Position requires a High School Diploma or equivalent and three years related work experience.
Performance Criteria:
- Commitment: Able to work in congruence with the Mission, Vision and Aim of CNVC. www.cnvc.org/node/143
- Communication: Actively contributes to the general well being of CNVC working environment with a positive and constructive approach to customers, employees and job responsibilities.
- Professionalism: Completes job responsibilities in an ethical and professional manner. Complies with federal and state laws and regulations and CNVC policies.
- Composure: Demonstrates an openness to positive problem solving
- Quality of work: Able to work independently with minimal supervision to perform job responsibilities and complete work assignments in a thorough, accurate, effective and organized manner. Handles multiple priorities, solves problems, and complete work in a timely manner to meet necessary deadlines
- Attendance: Adheres to CNVC Attendance policy.
To apply, please send your cover letter and resume to jobs at cnvc dot org